Hints and Tips Library - markup


Does it annoy you when you’re scrolling through pages of assets to find the one you want? Would you like to find a quicker way to access your workflows? Or maybe you want to change the way you view the asset store? Then you’ve come to the right place!

There’s so much you can do with bethebrand, and we’d like to share this information with you, to help enhance your use of your system.
Whether it’s a keyboard shortcut, identifying your favourite assets, or creating distribution groups, our hints and tips aim to bring you time saving efficiencies and maximise your use of the system.

This Hints & Tips page has been designed to provide you with snippets of information, and can be searched on e.g. if you're looking for information on the asset store, click on the 'asset store' tag.

Keep an eye out for new hints and tips as they get added.

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Videos can be annotated using the Markup tool, just as you would do for other file types.

Use the 'Mark Up Comments including Status' report to track markup comments made in workflows, any replies made to them, and their status.

Comment lifecycle status buttons (Proposed Change, Amend Actioned, Checked, Resolution Required, etc.) are visible at the top of the comment box when the arrow for "Proposed Change" is clicked. This is then saved in the user's cookies, so from then on, the Comment Status bar is visible by default for other documents.

To annotate a video file in Markup, pause the video and use the Markup tools as normal. A vertical red line on the timeline will show where comments have been left.

In Markup, filter on a selected status to refine the comments visible to you at any point e.g. use this to review all compliance / mandatory / your own comments.

To check that the changes you asked to be made to a document have been applied, compare asset versions by having 2 versions open, side by side, in Markup.

Rather than uploading a series of webpage screen shots for review, create a more realistic view of the customer experience by uploading a recording of you moving through the webpages. Reviewers can leave their comments in Markup as normal. (Please note, you will need to have access to a video recording tool for this e.g. Camtasia, SnagIt.)

Before uploading an Excel spreadsheet to Mark Up, select the area you want to preview so that it displays correctly. This link shows you how to do this.

Download a document with Mark up comments to allow you to review all comments made on that version, offline - this is done from within the Mark up functionality.

If you Ignore a comment, or disagree with what’s been said, use the reply feature to ‘@’ the person who provided the comment that you are ignoring (best practice). This then notifies them via email, so any challenges can be addressed as quickly as possible, helping to prevent any delays in Final Approval.

Don't be distracted by lots of comments on your page - configure how you view comments, so that it works for you;

  • Click on 'Show Mark up' to display comments, or to view the page without comments.
  • Expand comment headers to see the detail of comments left / collapse them to hide the detail.
  • Select 'With Comments' format to show comments in a list down the right-hand side of the file.

If adding a comment that has a supporting document / Verification, upload this with your feedback / comment or into the Mark up file – this makes it easier for reviewers to cross-check, and can help speed up the review process.

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