Hints and Tips Library - search


Does it annoy you when you’re scrolling through pages of assets to find the one you want? Would you like to find a quicker way to access your workflows? Or maybe you want to change the way you view the asset store? Then you’ve come to the right place!

There’s so much you can do with bethebrand, and we’d like to share this information with you, to help enhance your use of your system.
Whether it’s a keyboard shortcut, identifying your favourite assets, or creating distribution groups, our hints and tips aim to bring you time saving efficiencies and maximise your use of the system.

This Hints & Tips page has been designed to provide you with snippets of information, and can be searched on e.g. if you're looking for information on the asset store, click on the 'asset store' tag.

Keep an eye out for new hints and tips as they get added.

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Filter your Reports on-screen to show only the information you need, by using the Search function e.g. if you only want the Report to show assets that have a status of Red. Do this before you Subscribe to save you having to filter each time.

You can use the Search functionality in a variety of ways - all asset Metadata goes into the search engine, which enables you to search using different methods:

  • Use the filter options down the left hand side of the Asset Store to search on Asset Type, Asset Owner, Product, Channel, etc
  • Enter free text into the Search function e.g. if you know the asset name or code.
  • Search File Contents - this allows you to search through the Metadata and every word on every page of the PDF, Word doc, PowerPoint, etc. (file content) for active assets, with the option to select 'Search All Versions' and include previous versions of any asset. This can be a useful way of identifying assets impacted by a wider change e.g. regulatory / registered address / phone number, etc.
  • Drill down further on free text or file content searches, by choosing to search for:
  • Any Words
  • All Words
  • Phrase - this will search for what you’ve entered, with the search results including assets where there is Metadata content attached before or after what’s been searched on e.g. searching for 234 would also show results for 1234 and 2345.
  • Exact - shows the exact Metadata and / or content, that matches what’s been searched on.

Include keywords in the asset Metadata to maximise identification opportunities within the Search functionality.

Re-order Search filters by dragging and dropping them where you want them to appear. This is then remembered in your cookies. TIP: move the filters you never use to the bottom of the list, and click on the header to close it - this will reduce the size of your open filter list.

Search filters can be expanded / collapsed by clicking on the header. This will be remembered in your cookie settings.

Do you have Favourites? Click on the star at the bottom of the thumbnail to mark these, so they appear as the first assets in the Asset Store for you – this will save you searching for them each time you need them.

CTRL + ; Shortcut to search the Asset Store (by asset code)

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